Many know the situation with catastrophic lack of time - when it is impossible to do anything at work, and if it turns out to close all working problems, there is no time and energy left for household chores.
How can you properly prioritize and keep up with everything at work and at home?
I do not have time at work
Why?
It happens that unfulfilled professional duties cannot be explained even by a blockage at work - this state of affairs becomes more permanent than temporary.
In this case, you should find out the reasons that lead to irrational use of working time.
The most common are:
- No planning time. As a result - the chaotic execution of tasks, jumping from one care to another, the execution of several tasks simultaneously, which ultimately leads to the incompleteness of all of them.
Also, the absence of a pre-planned day leads to absentmindedness and omission of important details, which then take considerable time to catch up.
- Incorrect Prioritization. You can plan your work day and not achieve the desired result due to incorrect prioritization, when first time is given to irrelevant tasks, and only then - to important global tasks for which there is no time left. As a result, it turns out that minor matters are completed, and the unfulfilled fundamental tasks inhibit the entire further work process.
- Distractibility. Even a carefully made plan with correctly placed priorities can be failed if you constantly distract from it. These can be phone calls, surfing the Internet, visiting social networks, frequent smoking - in this case there is no self-organization, the real purpose of which is to carry out tasks in accordance with the plan.
- Disorder in the workplace. With the chaotic arrangement of documents and the absence of an elementary order, time will be spent searching for a document, which could be used much more efficiently.
- The desire to perform several tasks at once. This can be attributed to improper planning.
When, due to the desire to perform many tasks, attention is “dispersed”, leading to the fact that many things remain unfinished or are not performed well enough.
What to do?
In order to increase productivity, you need to resort to the following methods:
- Plan your time in advance. Develop the habit of defining in advance the goals and tasks that you want to accomplish. Write down in your notebook everything you need to do on the next working day, week, month. In fact, it is not so simple - at first it can be difficult even with planning a single working day. However, in this way you will learn to assess your own capabilities and save time on what you will clearly know what you want to do.
- Set priorities. For the various tasks need and appropriate attitude - separate the wheat from the chaff.
Spend more time strategically important tasks, correlate the importance of a business and the time that can be spent on it.
- Take a picture of your day at work. To do this, every hour, write in a notebook the result of the work done. In this way, you will be able to discover what will be discussed in the next paragraph - the so-called chronophagies - useless exercises that take your time to the detriment of work.
- Get rid of chronophages. Minimize distractions from your workflow - even if you have to sacrifice an extra cup of coffee or a smoke break with a colleague. Put the smartphone aside and abandon the aimless scrolling of profiles on social networks.
- Tidy workplace. Spend some time organizing your workplace - and it will be a multiple of you. Carefully lay out the documents or tools, try to classify them so that you can quickly find them. Remove unnecessary shortcuts and folders from your PC desktop.
- Take care of your own workplace comfort.. Replace an uncomfortable chair or desk lamp that shines too dimly. Remember that the more comfortable you feel, the greater your productivity will be.
- Discard unnecessary commitments. Do not agree to fulfill someone's request for help if you are not sure that you will definitely have time for this.
Learn to politely refuse - the reference to employment does not really look very shocking.
- Review the time allotted for the lunch break. You may be spending too much time getting to the dining room, after which you are late for the workplace or take time to sip on a cup of coffee or talk with colleagues. Train yourself to strictly fit into the time allotted for the lunch break.
- Do not postpone for later those tasks that are convenient to perform at the moment. It would seem that this is contrary to the strict adherence to the plan, but timely flexibility will save a lot of time.
If the dam
Sometimes happen force majeurefor which you need to perform not only ongoing work, but also unexpected additional tasks.
How can you organize a workflow to cope with the resulting blockage to the maximum?
- Pareto principle 20/80. This law is universal for various activities. Its essence - only 20% of your time is spent on achieving 80% of the result. Accordingly, 80% of your time is spent on the remaining 20% of the result. Identify what your actions are most effective. Donate to those tasks, the importance of which is not basic and concentrate on strategically important things.
- Try to complete one task quickly. Do not disperse attention to multitasking - in emergency mode there is a risk that you may not have time to do anything at all.
Try to quickly carry out one target, and only after its implementation move on to the next one.
- Use communication tools. Do not run to the boss under the door, if you can call him, not rising from the workplace. Save every second of your time.
- Limit communication with loved ones during working hours. No matter how expensive your relations with relatives and close people are, they must understand that your work also requires attention - at least in order not to finish unfinished business at home to the detriment of homework.
There is not enough time to live because of work
Causes of fatigue
I get tired at work and do not have time at home.
Quite often, there is a problem with the correct distribution of home and work time and energy - with this option it turns out to do qualitatively either one or the other.
This situation is possible in the following cases:
- You used to organize time only at work. You are serious about working time planning, hoping to keep all household chores in your memory. In fact, home tasks in the same way require organization and planning.
- You spend a lot of time at the expense of your personal interests. Leave your professional problems and worries outside your home, do not pull them to your home - there is a working time for this.
You must clearly distinguish between your professional and domestic responsibilities. Both those and others should be limited and not interfere with each other.
- You spend little time rest. It is the lack of rest that leads to fatigue and reduced productivity. Therefore, you should properly plan the time in which you will recover your strength.
How to manage to do household chores?
If you want to do everything at home, treat your homework planning with the same seriousness:
- Keep a diary for your household chores. Write down all the tasks you want to complete. In this way, you will free your memory - you will not have to keep in mind many small worries that prevent you from concentrating. Just as at work, prioritize your intended goals.
- Revise your morning and evening. Some tasks can be performed in the early morning even before you go to work or just before bedtime.
Learn how to wake up and fall asleep at the same time - this way your body will be better able to rest and recuperate, you will wake up faster and start useful actions.
- Label tasks that require regular execution. After that, try to reduce the time you spend on them. Even if it will be 5 minutes - due to their constant repetition you will win much more.
- Set a limit on watching TV and using the Internet. You can set an alarm before you sit at the computer or pre-select the program or movie you want to watch.
- Try to combine the activities of various kinds. For example, you would like to read a book. Try to combine listening to this audiobook while doing homework, which does not require significant mental effort.
- Review your way to work and back. Perhaps there are more convenient options for which you spend less time. Also try to make trips with benefit - especially if you have a long journey to work. Listen to the same audiobook, make several calls that do not require special concentration, or devote this time to learning a foreign language.
- Do not be distracted while doing any work until its completion.. Make it a rule to complete household chores with a minimum margin for rest. Better rest a few minutes longer after the task has been completed.
Appreciate your time at work and at home. Appreciate also the time of colleagues and your loved ones. Teach your colleagues and loved ones to appreciate your time - and you will have much more time to do.
8 life hacking how to do everything during the day:
