Sometimes, turning in my head the tasks that need to be done, I want to exclaim, "and a lifetime is not enough!". But in fact, everything is not as tragic as it seems at first glance. And the whole secret is that all this endless sea of affairs must be properly distributed in time. This will increase the productivity of work, as well as perform the tasks with the greatest return, and, most importantly, use the most valuable resource correctly - time. The ability to properly organize and manage your time, to plan it productively is a whole technology called time management.
Anyone who has decided to use their time with maximum efficiency will be helped by the basic basic rules of time management.
First rule - in order to avoid technogenic overvoltage, remove unnecessary factors of influence, whether they are telephones, communicators, tablets or even computers - they overload the brain with unnecessary information and contribute to the dispersion of attention. And the use of the many, sometimes unnecessary, functions of all these modern blessings of civilization can simply take away the lion's share of the working day.
Therefore, it is necessary to reduce such functions to the necessary minimum and not dissipate into secondary and non-important things.
Rule two - Do not be distracted by the "electronic conversations" on the Internet, typing long messages, if there is an opportunity to talk on the phone, and even more so if the subscriber is sitting in the office next door. Such correspondence strongly disperses attention, distracts from the work being done.
Rule Three - Do not deny yourself a short break during the day. It will be enough to distract for a few minutes from work, to take your eyes off the computer and relax, it will be good to do a little breathing exercises. After such respite it will be much easier to work.
Fourth rule - keep a diary and start every morning with planning your day. It is important to draw up long-term plans, prescribe lists of important matters - planning allows you to focus on really important matters and quickly navigate the schedule of the day.
Fifth Rule - in the daily planning to prioritize the planned tasks, to distribute priority tasks and those, the implementation of which it is possible to postpone or move. It is important to plan the approximate time for their execution, and try to shift the priority tasks to the first half of the day, when their productivity is highest.
Sixth rule - Avoid overlapping tasks or, in other words, multitasking. You should not try to do several things at once, no matter how light at first glance they seem. It is more efficient to perform them consistently, allocating time for this in the morning or at the end of the day, so that during working hours they do not distract from the main work.
Rule Seven - Refuse to solve unexpected tasks that have arisen, except in emergency cases. At least until the current scheduled work is completed. If the work is intended to be voluminous - it is better to divide it into stages - then smaller things can be done between them.
Rule eight - if creative work is to be done, it is better to do it in complete silence, which will most contribute to the emergence of ideas - all distractions should be eliminated (for example, turning off the phone).
Rule Nine - deny an immediate meeting (be it an employee, a contractor or just a colleague) if the issue can be resolved quickly by phone or e-mail.
Rule Ten - cleaning of working space. This can be done at the end of the working day, arrange documents in places, throw away unnecessary papers and working notes that have lost their relevance. The item needed in the workflow will always be easy to find in its place. After all, order on the table is order in the head.
